Understanding Manual Driver Events: Personal Conveyance and Yard Move

The new rules allow fleets to make personal conveyance and yard moves available to their drivers. This can only be done by allowing it or disallowing it. Unlike automatic duty changes, drivers must manually choose when they start and stop using these statuses. Driving activity for these statuses will be shown in the RODS, but the time is logged differently for each of these statuses so it’s important to know how this can affect your operations.

On the grid graph that goes with the log, yard moves and personal conveyance will be shown in the off-duty line and the on-duty line, respectively, with a shaded or dotted line.

Logging Yard Moves
A Yard Move is a manual driver event used to track in-yard driving time. Time is recorded against a driver’s On-Duty clock, but not Driving Time. If Driving Time is accidentally logged as Yard Move, the log must be edited by either the carrier or the driver.

Consider this scenario: a driver forgets that he is in Yard Move and starts driving at 50 MPH. He’s now 10 miles away from the yard. This is a complex set of log edits. If rejected, what’s the reconciliation process? Carriers must consider these instances and come up with a process to handle rejected edits by the driver and how the driver and back office communicate. If in Yard Move and the ignition is turned off, Yard Move will be terminated. If the driver wants to go into Yard Move, he must put himself back in Yard Move.

In addition to coming up with a solid reconciliation process, carriers also need to start thinking about the best ways to train drivers on Yard Moves so that administrative burdens do not occur on a regular basis.

There are no automatic thresholds for Yard Moves, but alert thresholds may be set based on the fleet requirements.

No more Personal Conveyance restrictions
Personal Conveyance (PC) is a manual driver event used to record personal driving time to and from the yard or terminal. Time is recorded on the driver’s Off-Duty clock. When selected, a driver comment is required and location data is limited to a 10-mile radius when in PC.

When a vehicle is turned off in PC, the driver will be asked if he or she would like to stay PC once the vehicle is started again. If driving time is accidentally logged as PC, the log must be edited by either the carrier or driver. Again, this is an operational consideration carriers need to think about today. Ensuring smooth communication between the driver and back office is going to be critical with the ELD Mandate.

If Personal Conveyance is enabled, there can be no limits placed on personal conveyance. It can only be turned on or off, not restricted. This is a major change that will affect carriers currently limiting personal conveyance in their fleets. ELD providers like Omnitracs will implement notifications for configurable thresholds.

There are many operational items that carriers need to think about well in advance of the December 18 compliance date. Proper driver training cannot occur until fleets educate themselves to understand the nuances of the rule and how to effectively use ELD systems. It’s important to secure a reliable system now and start training drivers early. Fleet-wide education and training will help make compliance simple.

To learn more about operational considerations such as personal conveyance and yard moves, view this on-demand Fleet Owner webinar with David Heller from the Truckload Carriers Association (TCA) and hear a fleet perspective from Lee Robledo of NFI.